Legal Administrative Assistant

Description:

Quantum Management Services Ltd. is hiring a Legal Administrative Assistant in Labour Law for a well-established law firm in Quebec. The role requires a meticulous and organized individual with a strong sense of confidentiality and professionalism. This position places you at the center of action, providing key administrative support to a team of dynamic labour and employment law specialists.

Key Responsibilities:

• Provide daily administrative support to lawyers, including scheduling meetings, managing deadlines, and tracking priorities.

• Manage lawyers’ calendars using Outlook and ensure critical dates are followed up diligently.

• Draft, correct, and format a variety of legal and administrative documents, such as letters, emails, legal pleadings, Excel spreadsheets, and more.

• Transcribe or write correspondence including audio dictations as needed.

• Conduct follow-ups with clients after document submissions.

• Oversee administrative case management: opening files, filing, billing, and timekeeping (~1 hour/day).

• Rotate in receptionist duties with other assistants.

• Maintain courteous and professional communication with clients and partners.

Qualifications & Requirements:

• DEP, AEC, or DEC in legal secretarial studies or administrative support.

• At least 2 years of relevant legal experience.

• Excellent written and spoken French, with good English skills (required for handling calls, transferring messages, etc.).

• Strong command of Microsoft Office Suite.

• Familiarity with Maître and iManage software is a plus.

• Highly organized, autonomous, and deadline-oriented.

• Team spirit, people skills, and client-focused attitude.

Language Requirement:

• English proficiency required at a good level, used regularly for communication.

Working Conditions:

• 35 hours/week, flexible schedule with core hours from 9 AM to 4 PM.

• Competitive salary between CAD 54,000 to 75,000 annually (monthly: CAD 4,500 to 6,250), based on experience.

• Enhanced vacation bank + 56 hours of sick leave annually.

• Comprehensive group insurance (health, dental, disability, telemedicine).

• Employer-contributed RRSP.

• Summer schedule and free parking or RTC pass reimbursement.

• Stable, respectful, and collaborative work environment.