Lease Administrator

Description:

Quantum Management Services Ltd., on behalf of a reputable commercial real estate company, is hiring a Lease Administrator to support its leasing, development, and legal operations. This is a permanent, full-time role based in Vaughan, ON, with a hybrid working arrangement.

The successful candidate will play a key role in the creation, negotiation, and administration of lease agreements and supporting documents. As a liaison between internal departments and external stakeholders, the Lease Administrator will ensure the timely and accurate handling of lease-related documentation and maintain compliance with company standards.

Key Responsibilities:

• Draft lease agreements based on internal instructions or lease offers

• Collaborate with legal and leasing teams to negotiate lease terms and amendments

• Prepare related documents such as amendments, notices of default, and termination letters

• Maintain and update lease templates and clause libraries

• Track critical lease dates and prepare necessary documents for financing and tenant relations

• Draft and negotiate non-disturbance agreements between tenants and mortgagees

• Coordinate collection of documentation for financing and sale transactions

• Ensure accuracy of tenant-submitted lease notices

• Liaise regularly with Leasing, Development, Finance, Accounting, and Construction departments

• Maintain lease records in internal databases and respond to internal and external lease-related queries

• Support legal counsel and business units with lease reviews and ad hoc documentation

• Attend meetings and report on workload and departmental priorities

Qualifications & Experience:

• Diploma or certification in Paralegal Studies, Legal Administration, or a similar discipline preferred

• 3–5 years of relevant experience in commercial lease administration

• Proficiency in drafting and reviewing lease agreements and legal documents

• Solid knowledge of lease terminology and real estate processes

• Strong communication, negotiation, and documentation skills

• Proficiency in Microsoft Word and Excel; familiarity with lease management systems is an advantage

• Strong organizational skills and ability to prioritize multiple tasks efficiently

Key Attributes:

• Professional, solution-oriented, and client-focused approach

• High integrity, accountability, and confidentiality

• Detail-oriented and self-driven with an entrepreneurial mindset

• Team-oriented and adaptable to a fast-paced environment