Hbsc Project Coordinator

Description:

Queen’s University is seeking a skilled and organized HBSC Project Coordinator to support the implementation and management of the Health Behaviours in School-Aged Children (HBSC) study. Reporting to the Principal Investigator (PI), this position plays a pivotal role in the research operations and administrative coordination of a major international research project.

The HBSC Project Coordinator will provide day-to-day operational and research support including ethics submissions, participant and school recruitment, survey administration, data management, and dissemination of study results. The successful candidate will also engage with stakeholders including school boards, ethics offices, research collaborators, and multi-disciplinary teams across institutions.

The position offers a unique opportunity to contribute to impactful social and health research that informs education and policy development for youth well-being in Canada.

Key Responsibilities:

• Prepare and submit ethics applications, ensuring deadlines and compliance.

• Facilitate school recruitment and prepare study documents and materials.

• Coordinate data collection using both qualitative and quantitative strategies.

• Maintain the HBSC study website and manage document translation (including French).

• Provide administrative support: scheduling, mail, filing, supplies, correspondence.

• Assist in writing reports, grant submissions, and research dissemination.

• Support literature reviews using online research databases (PubMed, Web of Science).

• Monitor project financial claims for funder reporting.

• Coordinate student staff and volunteers.

• Communicate with interdisciplinary teams and external collaborators.

• Uphold confidentiality, equity, and inclusion in all research and administrative tasks.

Required Qualifications:

• Post-secondary program in Psychology or a research-related field; Honours degree preferred.

• 2–3 years of relevant research or administrative experience.

• Experience using TRAQ Researcher Portal is an asset.

• French-speaking skills considered an asset.

• Administrative experience preferred.

Skills and Competencies:

• Excellent verbal and written communication for recruitment and reporting.

• Professionalism, collaboration, and initiative within multi-disciplinary teams.

• High adaptability and ability to manage multiple tasks under time-sensitive deadlines.

• Strong attention to detail and organizational skills.

• Experience with Microsoft Office Suite, Adobe, SPSS, and other relevant tools.

• Knowledge of office equipment and digital tools for document and communication management.

• Ability to maintain confidentiality and uphold equity, inclusion, and diversity values.

Decision-Making Responsibilities:

• Prioritize and schedule tasks to meet research deadlines.

• Monitor research and ethical concerns and escalate issues when needed.

• Handle document preparation, formatting, and basic correspondence independently.

• Provide input in creating reports and study materials.

• Identify and communicate equipment or process issues to the PI.