Front Desk Coordinator

Description:

Our Calgary branch is looking to add an enthusiastic Front Desk Coordinator to help support our energetic office. Do you like a variety of tasks throughout your day? Are you able to pivot in the face of changing priorities? If organization is your mainstay, you are energized by working in a collaborative environment, and you have a strong MS Office skill set, let's connect!

More specifically, as a Front Desk Coordinator, some of your key responsibilities will be:

• First Impressions – Create a welcoming space for clients, guests, and staff, and arrange onboarding for new colleagues.
• Office Coordination – Order and restock general office and field supplies; keep common areas tidy, maintained, and organized; coordinate outgoing mail and courier service; FOB and security system maintenance; and general office maintenance and organization.
• Support Meetings – Day-to-day meeting support such as coordinating and ordering lunches, ensuring boardrooms are tidy and stocked, set up and take down as needed.
• Financial Coordination – Facilitate accounting processes such as, but not limited to, Visa management, bank deposits, invoice coding and processing, and support good business acumen.
• Events and Staff Functions – Assist in coordinating a variety of events, book meeting rooms, event set up and take down as needed, coordinate catering requests, and manage swag inventory, assembly, and packaging.
• Other administrative duties, office support tasks, and errands as required.