Description:
Reporting to the Lead, Project Support Office this position provides support to Research Centres in Industry Solutions. Specifically, this position will facilitate all research and innovation activities in the Centre by leading, coordinating, tracking, managing and finalizing administrative details, reporting and financial management of grants. Our successful candidate will provide the Lead with a high degree of assurance that the Centres has performed the necessary due diligence to meet funders’ expectations. This position is critical to supporting the successful growth of Industry Solutions.
Key Responsibilities:
- Support the research lead and specialists in grant application and research contract processes, including budgetary review and submission of approved applications to the Grants & Proposal team for final submission to funders/partners.
- Coordinate all Research Centre agreements, both NAIT generated and externally generated Project Agreements.
- Manage requisitions, invoices, payments, journal entries, budgets, and contract agreements.
- Review charges for compliance and eligibility with various Funder guidelines.
- Coordinate month-end activities and meet tight deadlines.
- Advise researchers on cash flow situations, providing monthly statements and projections at the grant/project level.
- Prepare quantitative and qualitative reports internally and for external funders, ensuring compliance with reporting requirements and deadlines.
- Create detailed working papers for in-kind contributions, including necessary agreements.
- Provide planning documents, reports, and variance analysis to Industry Solutions Leadership.
- Support Centre leadership in the preparation, tracking, and reporting of NAIT budgets for Industry Solutions in the annual budget process.
- Develop, track, and report on Capital procurement for external funders.
- Coordinate information for internal and external auditing and reporting purposes.
- Special projects as required
Skills & Abilities:
- A strong customer service focus, excellent interpersonal and communication skills, and the ability to work in a fast-paced environment and meet deadlines are essential.
- Highly organized and responsive, keen attention to detail
- Strong analytical problem solving
Qualifications:
- Accounting, Finance, or Business Degree preferred; a related diploma may be considered with significant related experience
- 3-5 years of related experience with extensive and proven financial experience.
- Experience with research grant facilitation and management would be a strong asset
- Project management and budget preparation/support experience required
- Advanced Excel skills required; experience with Microsoft Power Apps and PeopleSoft Finance would be an asset