Executive Assistant To The Publisher

Description:

iPolitics, a premier source of Canadian political and policy journalism, is seeking a highly organized and proactive Executive Assistant to the Publisher. This is an exciting opportunity to work at the heart of Canadian political media, supporting a dynamic leadership team and contributing to the continued growth and influence of a respected news outlet.

As a trusted partner to the Publisher, the successful candidate will manage a wide array of administrative, operational, and strategic coordination tasks. This role is ideal for a detail-driven individual who thrives in fast-paced environments and enjoys working closely with leadership on high-level initiatives related to editorial, business development, sponsorships, and events.

Key Responsibilities:

• Manage the Publisher’s calendar, prioritize tasks, arrange meetings, and coordinate travel to ensure optimal scheduling.

• Serve as a key liaison between the Publisher and internal teams, external stakeholders, and clients.

• Prepare strategic documents including presentations, internal reports, memos, proposals, and briefing materials.

• Organize and execute logistics for meetings, briefings, and public-facing events, including materials, setup, and follow-ups.

• Handle sensitive and confidential information with a high degree of discretion and professionalism.

• Track and coordinate ongoing strategic projects, ensuring progress on initiatives across editorial, business development, and partnerships.

• Screen and prioritize correspondence and communications, ensuring timely responses and effective delegation.

• Proactively identify and implement improvements in administrative processes and operational workflows.

• Occasionally attend events outside standard working hours, representing the Publisher and organization.

Required Qualifications:

• Minimum 2 years of experience in an executive assistant, administrative, or operations role—ideally supporting senior leadership.

• Educational background in business, marketing, accounting, or finance preferred.

• Strong verbal and written communication skills with professional polish.

• Exceptional organizational and multitasking abilities; ability to manage competing priorities and tight deadlines.

• Tech savvy, with proficiency in Microsoft Office, Google Workspace, calendar management tools, and virtual meeting platforms.

• Demonstrated discretion and confidentiality in handling sensitive information.

• Genuine interest in politics, media, and policy is a strong asset.

• Bilingualism (English/French) is an asset but not mandatory.

• Ability to work both remotely and from the Ottawa office, as part of a hybrid work model.

Why Join iPolitics?

• Opportunity to work directly with a senior leader at the core of Canadian political journalism.

• Be a key player in a dynamic, fast-growing news organization with national influence.

• Contribute to a mission-driven team passionate about delivering impactful journalism.

• Engage in strategic initiatives that support business development, audience growth, and partnerships.

• Competitive compensation aligned with experience and responsibility.