Description:
As the Executive Assistant to the VetStrategy Executive Leadership Team, you will report directly to the Chief Executive Officer and support other members of the C-suite including the Chief People Office and Chief Financial Officer. We are seeking a highly polished, energetic, detail-oriented administrative professional who enjoys working in a fun, fast-paced environment with a great corporate culture.
Accountabilities
Accountabilities Deliverables Administrative Excellence
- Executive Admin Oversight — Lead high‑level administrative functions, confidential communications and sensitive matters with discretion.
- C‑Suite Scheduling — Manage complex calendars and priorities for the CEO and executive team.
- Presentation Design — Build visually sharp slide decks translating executive insights into clear, influential narratives.
- Expense Management — Oversee receipts, credit cards, and timely expense reporting.
- Document Routing — collaborate with the Office Supervisor to prioritize and route documents requiring CEO signature, ensuring efficient and prioritized workflow.
- Meeting Coordination — Schedule, support, and capture minutes for key meetings.
- Executive Engagements — Manage registrations, memberships, and event participation to maintain seamless executive representation across conferences and industry functions.
- Ad‑Hoc Support — Execute special projects and shift priorities with agility.
Meeting Planning & Logistics
- Travel coordination — Manage domestic and international travel planning, end‑to‑end logistics across flights, hotels, and ground transportation.
- Executive meeting support — Anticipate and prepare for Executive Leadership, Board, and Business Development meetings with on-site support during key sessions.
- Itinerary and logistics planning — Partner with the CEO to build streamlined itineraries and logistics for board meetings, market visits, and leadership events.
Leadership of Office Supervisor
- Document oversight — Collaborate and oversee the Office Supervisor to ensure on-time handling of time‑sensitive legal, compliance, and regulatory documents requiring executive signatures.
- Operational alignment — Provide guidance to the Office Supervisor to keep office operations aligned with Executive and Leadership Team needs, especially for meeting preparation and executive‑level coordination.
Experience Profile
- 5 to 8 years of support experience, preferably at the C-suite level
- Ability to maintain a high degree of professionalism while working with deadlines
- Ability to handle highly confidential material and correspondence
- Superior communication skills (both oral and written) and ability to use good judgment
- Highly organized with the ability to multitask
- Anticipate needs and proactively act accordingly
- The ability to work independently and be accountable but also works well within a team setting
- Detail-oriented and proactive approach
- Sense of urgency; proven ability to set priorities and handle multiple tasks simultaneously
- Strategic thinker with an innovative spirit
- Advanced Microsoft Office / Google Suite skills
- A people person. Ability to maintain positive, productive relationships with both internal and external business partners
- Comfortable being around pets when visiting the office