Executive Assistant

Description:

Dialogue, Canada’s leading virtual healthcare provider, is seeking an Executive Assistant to support its senior leadership team. This is a 9-month temporary position, with the potential for renewal. The role reports to the Vice President of Business Operations and the Chief Technology Officer, and plays a crucial part in enabling these executives to perform at their best by efficiently managing their day-to-day activities.

Key Responsibilities:

• Manage calendars for two senior executives, including scheduling meetings, booking rooms, arranging travel, and ordering meals.

• Monitor and respond to emails on behalf of the executives, where appropriate.

• Provide administrative support to other leadership team members, including expense report submissions, updating contact directories, and assisting in the preparation of presentations and documents.

• Organize and coordinate company-wide initiatives.

• Provide occasional personal assistance as needed.

• Recommend improvements to administrative tools and processes.

Candidate Profile:
Required Qualifications:

• 3+ years of experience in administrative support for senior executives.

• Excellent verbal and written communication skills in both French and English.

• Exceptional empathy, trust-building ability, and a genuine drive to help others succeed.

• Strong attention to detail and organizational skills.

• Ability to anticipate needs, show initiative, and go the extra mile.

• Professionalism and discretion, particularly when handling confidential information.

• Proficiency with digital tools, especially Google Workspace (G Suite), is an asset.

Employment Benefits:

• Access to Dialogue’s own virtual healthcare services.

• Fully covered health insurance, dental coverage, wellness reimbursement, and health spending account.

• 8% vacation accrual, 9 wellness days, and 1 volunteer day annually.

• Hybrid work model: 3 days/week at the Montreal office.

• Employee referral bonuses and employer-matched RRSP contributions.

About Dialogue:
Dialogue is Canada’s top provider of virtual healthcare services, offering a fully integrated digital platform with programs in primary care, mental health, CBTi, employee assistance programs (EAP), and wellness. With a high-performance culture focused on impact, growth, and community, Dialogue is committed to making a positive difference in the health of millions. They foster a diverse, inclusive, and equitable workplace.