Executive Assistant

Description:

Quantum Management Services Ltd. is looking for a professional and proactive Senior Executive Assistant to support the CEO of a globally renowned manufacturing company headquartered in downtown Montreal.

Benefits:

• Weekly pay

• 2 personal/sick days per year

• 4% vacation pay accrued for personal use

• Work for a globally respected company with an international presence

• Office located in the heart of downtown Montreal

Experience and Skills Required:

• Experience as an Executive Assistant or in a senior administrative support role

• Excellent organizational skills with strong time management and multitasking abilities

• Proficient with Microsoft 365 Suite and other office tools

• Discreet, adaptable, and polished in all interactions

• Proactive with ability to anticipate needs and take initiative

Language Requirements:

• English (Advanced level required)

• Daily use for communications across Canada

Key Responsibilities:

Executive Support:

• Manage CEO’s calendar, appointments, meetings, and travel arrangements

• Draft and format reports, presentations, and internal documents

• Prepare and handle professional correspondence (emails, memos, etc.)

• Act as liaison between CEO and key internal/external stakeholders

• Handle highly confidential information with discretion and tact

Meetings and Events:

• Organize and coordinate meetings including agenda preparation, minute-taking, and follow-up

• Support planning and logistics of internal and external events, including executive off-sites and conferences