Executive Assistant

Description:

Sun Life, a global financial services company recognized as a 2024 Best Workplace in Ontario and holder of the Canada Order of Excellence for Mental Health at Work®, is seeking a highly organized and proactive Executive Assistant to support two Vice Presidents (VPs), and provide administrative assistance to Associate Vice Presidents (AVPs) and Directors within the audit function. This is a dynamic full-time role based in Toronto, offering a flexible and inclusive work environment focused on professional growth and employee well-being.

The successful candidate will be a creative and detail-oriented professional with excellent time management skills, capable of handling a wide range of responsibilities independently while maintaining strict confidentiality.

Key Responsibilities:

• Provide executive-level administrative support to 2 VPs and assist other leaders within the audit team.

• Proactively manage schedules, prepare agendas and pre-read materials, and coordinate meetings across multiple locations.

• Assist with course registrations and reporting, including monthly, quarterly, and audit-related surveys and evaluations.

• Create and edit documents and presentations using MS Word, Excel, and PowerPoint.

• Coordinate domestic and international travel arrangements and manage business expense reports.

• Maintain digital communication platforms including wikis, shared calendars, and document repositories.

• Manage data systems, office supplies, and inventory, and support visitor logistics and workspace arrangements.

• Identify and propose process improvements while managing shifting priorities efficiently.

• Collaborate closely with other Executive Assistants to streamline scheduling and administrative workflows.

• Provide ad-hoc support for various audit teams as needed.

Key Requirements:

• 3–5 years of experience in an executive or administrative support role.

• Proficiency in Microsoft Office, especially PowerPoint, Excel, and Word.

• Strong verbal and written communication skills with a professional demeanor.

• Excellent organizational and time management abilities; adaptable to changing priorities.

• Self-motivated team player with high attention to detail and confidentiality.

• Ability to work independently and collaboratively in a fast-paced environment.

Assets:

• Experience supporting finance-related functions.

• Familiarity with business-related policies and social collaboration tools like wikis and shared docs.

Perks & Benefits:

• Flexible benefits from day one, tailored to meet individual and family needs.

• Career advancement and networking opportunities across the organization.

• Recognition for excellence in workplace mental health and employee well-being.

• Inclusive and respectful culture fostering diversity and professional development.

Compensation:

• Base Salary Range: CAD 53300 to 88200 annually (approx. CAD 4441 to 7350 monthly)

• Employees may also be eligible for discretionary performance-based incentive plans.