Events Coordinator

Description:

Maverick Volleyball, a well-established sports organization serving Ottawa and surrounding areas, is dedicated to providing youth with high-quality volleyball programs while nurturing leadership, teamwork, and life skills. The organization seeks an Events Coordinator to ensure the consistent, high-quality planning and delivery of Maverick Volleyball events, reflecting the club’s mission and values while enhancing community engagement and sponsor relationships.

In this role, you will be responsible for managing the club’s event strategy and calendar, overseeing Event Leads, and maintaining historical operations tools, plans, and templates. You will play a vital part in ensuring that all events are well-organized, smoothly executed, and align with the organization’s growth objectives. The Events Coordinator will also oversee volunteer management, sponsorship coordination, and post-event reviews.

Key Responsibilities:

• Manage and regularly update the club’s events calendar.

• Recruit, assign, and supervise Event Leads for all major events.

• Provide operational plans, templates, and best practices to Event Leads to ensure consistency.

• Oversee planning and delivery of events, providing logistical support and troubleshooting as needed.

• Maintain event materials, coordinate logistics, and ensure quality control during execution.

• Collaborate with the Marketing team to ensure event branding, communications, and promotional consistency.

• Assist with sponsorship fulfillment through recognition, logo placement, and activations.

• Monitor event budgets, approve expenses, and reconcile post-event financials.

• Conduct post-event analysis to refine operations and incorporate feedback.

• Build, manage, and maintain a robust volunteer database for event support.

• Recruit, train, and recognize volunteers for their contributions.

Skills and Competencies:

• Strong event logistics, scheduling, and planning abilities.

• Proficiency in budget tracking, vendor coordination, and volunteer management.

• Excellent communication and leadership skills with a collaborative mindset.

• High attention to detail with strong organizational and project management skills.

• Ability to multitask and adapt quickly in dynamic environments.

• Familiarity with marketing alignment and sponsorship management.

Education:
A post-secondary diploma or degree in Event Management, Hospitality, Marketing, Communications, or Business Administration is preferred.

Asset:

• Bilingual proficiency in English and French is considered an advantage.