Events Coordinator

Description:

The Business and Education Partnership of Waterloo Region (BEPWR) is a registered charity dedicated to helping youth explore and prepare for the world of work. Through career-focused programs and events, BEPWR bridges the gap between education and employment by facilitating connections between students and local professionals, industries, and post-secondary opportunities.

Position Overview:
BEPWR is currently hiring a proactive and organized Outreach & Events Coordinator for a 6-month contract beginning in June 2025. This hybrid position plays a central role in planning and executing two signature initiatives: the Explore Your Future Career Expo (scheduled for November 4, 2025) and the Career Coaching Program, which connects high school students with volunteer professionals to support their career journey.

This position is ideal for a candidate who thrives in community engagement, youth-focused programming, and event logistics. You will lead recruitment efforts for Career Coaches, sponsors, exhibitors, and student participants, while managing all aspects of event planning and execution.

Key Responsibilities:

📣 Community Outreach & Engagement

• Recruit and onboard Career Coaches from various local industries for the Speakers Bureau

• Establish and maintain relationships with event sponsors, exhibitors, and volunteers

• Serve as a liaison between BEPWR and participating schools, professionals, and community partners

• Promote career development initiatives through outreach campaigns, social media, and community channels

🎪 Event Planning & Coordination

• Lead all logistical planning for the Explore Your Future Career Expo, including securing a venue, setting up signage, managing meals, registration processes, and volunteer coordination

• Coordinate event communications and ensure all stakeholders receive timely updates

• Support the overall design, flow, and execution of the event to ensure a smooth and impactful experience

📊 Program Administration & Support

• Track engagement data and feedback from participants and stakeholders

• Assist in generating reports and evaluations for post-event analysis and continuous improvement

• Use Salesforce to manage internal development of the Career Coaching program

• Collaborate with the Marketing and Communications Manager on digital promotions and campaigns (experience with Canva and Eventbrite is a plus)

🛠️ Required Skills & Attributes:

• Demonstrated experience in event coordination, outreach, or community recruitment

• Excellent communication and relationship-building abilities

• Strong organizational skills with an ability to manage multiple tasks and timelines

• Comfortable using Google Workspace (Docs, Sheets, Gmail)

• Familiarity with Salesforce, Canva, and Eventbrite is an asset

• Ability to travel within the Waterloo Region and successfully complete a Vulnerable Sector Check

✨ Assets (Not Mandatory):

• Background in education, workforce development, or youth programs

• Familiarity with career development practices and school board networks in Waterloo Region

• Confident public speaker and networker

Why Join BEPWR?

• Be part of a tight-knit team that values purpose, collaboration, and flexibility

• Enjoy a flexible, hybrid work model

• Make a tangible impact on youth career pathways and educational outcomes

• Earn 4% vacation pay in line with the Employment Standards Act (ESA)