Event Producer

Description:

Nulink Events is seeking a highly creative and detail-oriented Event Producer to join its dynamic team in Hamilton, Ontario. This role is ideal for an experienced event professional with a strong background in full-service event planning and design. As an Event Producer, you will lead the development and execution of events from concept to completion, ensuring flawless delivery, visually stunning experiences, and exceptional client satisfaction.

You’ll collaborate directly with clients, vendors, and internal teams to bring unique event visions to life. The role demands a balance of creativity, operational oversight, and hands-on execution, requiring proficiency in design thinking, time management, and vendor coordination.

Key Responsibilities:

• Client Consultation & Relationship Management:

  • Serve as the primary liaison with clients throughout the planning process.

  • Understand client vision, budget, and objectives.

  • Propose innovative design concepts and event strategies.

• Design & Concept Development:

  • Create mood boards, mock-ups, and layouts aligned with client branding.

  • Prepare and present detailed design proposals.

• Event Planning & Coordination:

  • Develop event plans with clear timelines, budgets, and vendor partnerships.

  • Ensure every design and logistical detail is executed to high standards.

• Vendor & Venue Management:

  • Maintain and build relationships with trusted vendors.

  • Source and negotiate with caterers, decorators, florists, A/V providers, etc.

  • Coordinate contracts, deliveries, and on-site execution.

• Logistics Management:

  • Manage event operations including transport, signage, staffing, accommodations, and registration logistics.

• On-Site Management:

  • Supervise event setup, execution, and teardown.

  • Ensure layout/design accuracy and troubleshoot in real time.

• Budget Management:

  • Monitor budgets to meet financial targets without compromising quality.

• Post-Event Follow-Up:

  • Conduct client debriefs, collect feedback, and manage final reports.

  • Handle vendor billing and payment processing.

Required Qualifications:

• Minimum 2–4 years of professional experience in event planning and production.

• Strong skills in creating mood boards, design presentations, and visual mock-ups.

• Expertise in event logistics, vendor coordination, and timeline management.

• Exceptional communication and client-facing skills.

• Ability to manage multiple projects simultaneously under tight deadlines.

• Creativity, problem-solving ability, and strong attention to detail.

• Proficiency in Excel and general computer skills.

• Must have access to a personal vehicle and valid driver’s license.

• Flexibility to work evenings, weekends, and travel as needed.

What We Offer:

• Starting salary of CA$60,000 (based on experience).

• Flexible work hours and hybrid work environment.

• Opportunities for career growth and skill development.

• Exposure to high-profile events and diverse clientele.