Event Planner & Designer

Description:

EVENT PLANNING

• Manage event planning contracts working directly with clients and delivering Spotlight Events services
• Maintain organized client files using Spotlight’s various systems and applications
• Provide event planning support for large event contracts and projects, including attending client meetings and site visits, communicating with vendors/sponsors, coordinating logistics, placing rental orders, drafting event timelines, organizing materials, and more.

EVENT DESIGN

• Manage event design contracts working directly with clients and delivering Spotlight Events services
• Maintain organized client files using Spotlight’s various systems and applications
• Develop event design plans including visual inspiration, diagrams, mock-ups, floor plans, etc
• Manage event design budgets and estimates
• Coordinate event design vendors and supplier orders, deliveries, set-up, take down, removal
• Create custom design displays and materials
• Work with in house graphic designer to create event signage and stationery
• Coordinate Spotlight rental orders with customers and manage inventory, including packing, cleaning, restocking, etc.

GENERAL OPERATIONS

• Assist with marketing initiatives and projects
• Various office, studio, warehouse, and administrative tasks as assigned
• Occasionally attend networking events to build connections
• Attend regular team meetings as scheduled