Education Administrative Coordinator

Description:

Here's what you will get to do:

• Provide administrative support to the training program and coordinate all educational activities related to Fellowship, Observership, Elective Program, Medical Students and ACPAC Programs
• Review, respond and action fellowship, observership, and elective requests
• Coordinate the onboarding and offboarding (licensing, work permits, credentialing, contracts, HR administration, etc.) for all levels of trainees within the residency, fellowship, elective and observership programs
• Schedule and coordinate trainee interviews, draft funding agreements, offer letters, and educational goals and objectives to meet organizational policies and procedures
• Plan, coordinate and organize all educational activities and act as a central resource in Competency Based Medical Education
• Prepare and collate trainee evaluations (ITARS) in support of learners’ Entrustable Professional Activities (EPA’s) for the Competency by Design (CBD) Program
• Manage databases for faculty, residents, and learners
• Develop and implement divisional program materials (orientation manuals, schedules, information packages) in support of the training program and elective program processes.
• Plan, organize and lead program events
• Provide support to the chief fellow, senior resident with on-call, clinic, and academic rounds and schedules
• Coordinate and manage divisional schedules/block rotations to ensure appropriate learners are scheduled to meet divisional requirements
• Schedule meetings with Program Director and trainees
• Participate and lead RPC and Competence Committee Meetings and provide detailed agenda, minutes and other related materials to committees
• Maintain trainees' vacation, absences, conference requests, and provide regular updates to the Program Director
• Participate in educational development workshops (PGME training sessions)
• Collaborate with internal and external stakeholders to ensure educational portfolios meet the needs and objectives of the program and the Royal College
• Responsible for the maintenance (update and review) of website content for the education portfolio including CaRMS, University of Toronto, Rheumatology SickKids, U of T Portals, POWER and SharePoint.
• Organize guest speakers, visiting lectureships. Plan and coordinate symposiums and conferences while keeping within training budgets, program deliverables and timelines
• Assist in the development of required departmental reports
• Organize and prepare reports, process invoice payments, call stipends, cheque requisitions, reimbursements, and honorariums
• Assist in reviewing and maintenance of educational funds accounts, processing reimbursements, fund transfers and funding requests