Data Entry Clerk

Description:

Université Laval is seeking a Commis aux fichiers informatisés to join the Faculty of Dentistry. The role primarily involves ensuring the consistency, accuracy, and proper handling of information by coding, entering, and maintaining data through computerized systems. The position supports various administrative, clerical, and data management operations related to patient records and university systems.

Key Responsibilities:

• Receive and analyze documents or requests, verifying the accuracy and compliance of provided information based on established procedures.

• Make necessary corrections before processing, ensuring accuracy and coherence of entered data.

• Code, enter, update, modify, and remove information in appropriate databases within required timelines.

• Use appropriate software tools to extract and format database queries and reports.

• Submit work for computer processing and verify results for accuracy and completeness.

• Maintain and update digital files, databases, and related documents.

• Communicate with relevant individuals to obtain or provide information related to assigned tasks.

• Perform general office duties, including mail handling, filing, photocopying, document assembly, and inventory management of supplies.

• Complete required forms and prepare reports related to the position.

Additional Clinical Duties (Faculty of Dentistry):

• Review patient files to ensure compliance and accuracy.

• Maintain and update student patient databases and lists across different dental disciplines.

• Assign patients to students and manage appointment scheduling using Salud software.

• Provide explanations and assistance to students and patients regarding administrative procedures.

• Assist in handling payments and respond to patient inquiries via phone or in person.

• Support reception and appointment coordination activities.

Qualifications Required:

• Education: High school diploma (D.E.S.) or equivalent.

• Experience: Three (3) years of relevant experience, including at least one (1) year in a dental or clinical setting.

• Computer Skills: Practical knowledge of commonly used office software within each family of office applications.

• Equivalencies:

  • Each missing year of required education may be compensated by two (2) years of relevant experience.

  • Each missing year of required experience may be compensated by one (1) year of relevant education at an equivalent or higher level.

Additional Details:

• Position Type: Regular, unionized, open to all applicants.

• Posting Number: 16880

• Position Number: 58109

• Job Class: 9

• Employment Period: Cyclical (mid-August to mid-May, based on academic calendar or service needs).

• Employment Category: Budgeted operations.

Université Laval values diversity and encourages applications from qualified candidates, including women, visible minorities, Indigenous peoples, and persons with disabilities. Preference will be given to Canadian citizens or permanent residents.