Court Officer - Administration (term)

Description:

As the Court Officer (Administration), you may schedule court hearings held in all levels of Court, manage a caseload of files, and act as the liaison between the Court, and members of law enforcement agencies, the legal profession, and the public. You may also scrutinize documents and determine corrective measures where necessary. The incumbent will also perform quasi-judicial duties as assigned as a Staff Justice of the Peace appointed under the Justice of the Peace Act . You will perform your duties in accordance with, and as assigned under, the Court Officials Act.

Primary Accountabilities

The Court Administration responsibilities include:

• Schedule Court cases and respond to inquiries and information requests from the public.
• Prepare and distribute court orders and dockets.
• Document management, Exhibit control, statistical data collection, and general accounting.
• Scrutinize documents, apply relevant Acts, statutes, policies, procedures, and determine corrective measures where necessary.
• Review documents with self-represented parties, and provide legal information and referrals as required.
• Manage a caseload of files to ensure effective and efficient client service.
• Train and mentor new staff in day-to-day operational activities.
• Liaise with the Judiciary and legal profession and communicate with legal professionals and self-represented parties on behalf of the court.
• You may be required to attend Court and perform Court-related functions.

Qualifications and Experience

As the successful Court Officer (Administration), you will have two years of post-secondary education in a related discipline plus five years related experience in a legal environment; an equivalent combination of training and experience with exposure to the justice system will be acceptable.

For this position, your experience and competency in keyboarding, data entry and other standard computer applications including MS Office products are required. Experience working in family law would be an asset.

You will also possess excellent proofreading, spelling and grammar skills. Your superior organizational abilities and strong prioritization skills, with a combination of speed and accuracy, assist with your attention to detail for a variety of tasks while meeting tight deadlines.

You may also be required to have general accounting skills, scheduling skills and/or interviewing and assessing skills. You can work independently and as part of a team.

You must be fair and impartial to all clients using a high degree of confidentiality while exercising your excellent interpersonal and communication skills, particularly listening skills, when dealing with difficult people in complex, sensitive and stressful situations. Tact and discretion are essential.