Description:
Our client, a dynamic and highly regarded boutique firm, is on the lookout for an enthusiastic and detail-oriented Corporate Compliance Administrator/Office Manager to join their team. This is a fully in-office role offering a unique blend of corporate records administration, office management and hands-on support across client-facing projects.
If you're a proactive multitasker who thrives in a collaborative and professional environment—and loves wearing multiple hats—this could be the perfect opportunity for you!
Key Responsibilities:
Office Management & Administration
- Greet clients, manage reception, and coordinate visitor needs
- Maintain shared office spaces, kitchen areas, and overall office organization
- Schedule meetings and manage the internal office calendar
- Handle mail and couriers, oversee supplies, and liaise with service providers
- Coordinate repairs and facility needs with the building manager
- Manage records such as office manuals, directories, and postage/shredding services
- Assist with basic financial tasks like deposits and disbursement tracking
Corporate Records & Compliance
- Maintain and update client minute books and corporate records
- Prepare and file annual returns and resolutions
- Track and follow up on annual filing requirements
Team & Project Support
- Provide general administrative assistance to the team
- Draft business correspondence including memos, letters, and emails
- Assist with incorporations, registrations, and corporate amendments
- Support private placements, board materials, and due diligence efforts
- Input billable time and maintain accurate client file descriptions
What We’re Looking For:
- Strong multitasking and organizational skills
- Professional communication and business writing abilities
- Proficiency in Microsoft Word and Excel
- Attention to detail and a commitment to exceptional service
- Legal assistant diploma or office admin certification preferred
- CORES knowledge is an asset but not required