Description:
Aird & Berlis LLP is currently seeking a Client Operations Coordinator who has law firm experience. Reporting to the Supervisor of Client Operations, the ideal candidate will have great communication skills, a keen eye for detail and will be able to work well both independently and on a team. Candidates must posses strong work ethic, professionalism, and good judgement.
Responsibilities:
- Conflict checking; responsible for conducting database searches for new clients and matters, prepare and report findings to initiating lawyer/patent agent, send firm wide email twice daily listing all new conflict inquiries
- Review engagement letters for compliance with firm policies
- Open new clients and matters, ensuring firm and Law Society requirements are met
- Cross-training functions within department
- Liaise with patent agents, lawyers and assistants
- Produce the highest quality of work
- Accountable for all work assigned
- Takes initiative
- Confidential
Requirements:
- Minimum of 1 years’ experience as a conflict administrator, legal assistant, or law clerk
- Previous administrative work experience relating to patent, accounting and/or billing functions is an asset
- Experience in a legal or professional services setting is strongly preferred
- Handle time pressure situations and stress of multiple demands
Skills:
- Microsoft 365 suite of applications
- Experience with Aderant or Elite accounting software is preferred
- Ability to problem solve
- Strong interpersonal skills
- Organized
- Detailed