Clerical Assistant

Description:

The Research Institute of the McGill University Health Centre (RI-MUHC) is a globally recognized biomedical and hospital research center affiliated with McGill University’s Faculty of Medicine. Located in Montreal, Quebec, it represents the research arm of the McGill University Health Centre (MUHC) and is supported by the Fonds de recherche du Québec - Santé (FRQS). RI-MUHC is dedicated to advancing scientific innovation, patient-centered medicine, and evidence-based health research.

The Clerical Assistant – RECRU – RESP will work under the supervision of the Principal Investigator (PI) and designated delegates, providing essential administrative support to the research team. This position involves assisting in the preparation of Inuktitut syllabic translations of research materials using digital design software and performing a range of clerical and office duties that contribute to the smooth functioning of the research program.

Key Responsibilities

• Enter Inuktitut syllabic translations of a manual into the online platform Canva, ensuring formatting, readability, and meaning are preserved.

• Adjust layout and design within Canva to produce clear and accurate translated materials.

• Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing documentation.

• Draft, prepare, and transmit various correspondence, reports, and communications.

• Assist with preparation, verification, and maintenance of reports and budgets.

• Manage clerical duties such as photocopying, printing, scanning, faxing, and courier services.

• Maintain organized filing systems and handle confidential information responsibly.

• Perform data entry and maintain research-related databases as needed.

• Carry out any other administrative duties as assigned by the immediate supervisor.

Education & Qualifications

• Education: High School Diploma required.

• Experience: No prior experience required (training provided).

• Languages:

  • Excellent proficiency in French and English (spoken and written).

  • Ability to read and speak Nunavik Inuktitut (reading of syllabics) is mandatory. Applicants unable to read or understand Inuktitut will not be considered.

Required Skills

• Strong communication and interpersonal abilities.

• Excellent organizational and multitasking skills.

• High attention to detail and accuracy.

• Ability to work both independently and collaboratively with minimal supervision.

• Comfort using online software such as Canva and general office applications (MS Office, email, etc.).

Compensation & Benefits

• Hourly Rate: $16.14 - $26.43/hour (based on education and experience).

• Work Hours: 21 hours per week, Monday to Friday, 9:00 AM – 5:00 PM.

• Work Site: 5252 boul. de Maisonneuve, Montreal, QC.

• Employment Type: Temporary, Part-Time.

Employee Benefits include:

• 6 paid sick days per year (including up to 3 personal days).

• Vacation based on a percentage of total salary (pro-rata).

• Modular group insurance plan (including gender affirmation coverage).

• RREGOP government pension plan (defined benefit).

• Additional 5.3% of gross earnings paid in lieu of statutory holidays.

About the Organization

RI-MUHC promotes equity, diversity, and inclusion in all its hiring practices. The institute welcomes applicants from all backgrounds — including visible minorities, Indigenous persons, persons with disabilities, women, and 2SLGBTQIA+ individuals. It provides an inclusive and respectful workplace that values diversity and promotes growth through learning and collaboration.

Learn more: https://rimuhc.ca/en
Careers: https://rimuhc.ca/careers