Business Development Assistant

Description:

Synergy Enterprises, a purpose-driven climate consultancy and Certified B Corporation based in Victoria, BC, is seeking a highly organized and proactive Executive & Business Development Assistant to directly support the CEO. Synergy is a leader in helping organizations reduce environmental impacts through carbon accounting, clean technology adoption, and sustainability strategy across industries such as tourism, tech, mining, and transportation.

This role is suited for a solutions-oriented, tech-savvy individual with excellent organizational and interpersonal skills, who is comfortable interacting with senior leaders, coordinating business development activities, and executing administrative support at a high level.

Key Responsibilities:

Executive Support:

• Manage and maintain the CEO’s schedule: internal/external meetings, speaking events, and travel.

• Serve as liaison for CEO: screen emails, flag critical issues, and draft correspondence.

• Prepare executive briefing materials, presentation decks, and talking points.

Business Development & Communications:

• Support drafting proposals, outreach content, and pitch decks.

• Maintain CRM systems, track leads, and coordinate follow-ups.

• Organize logistics for BD activities: meetings, presentations, partnership calls, and events.

• Assist with reporting on outreach efforts, lead conversion, and BD progress metrics.

• Participate in preparing grant applications and tracking funding opportunities.

• Help plan Momentum events and strategic outreach initiatives.

Administrative & Project Coordination:

• Support CEO-led initiatives and cross-department coordination.

• Assist with onboarding documents and meetings for clients or strategic partners.

• Manage file organization across shared drives and platforms.

• Utilize AI tools and modern productivity apps to streamline administrative tasks.

Desired Traits:

• Self-starter with high autonomy and initiative.

• Organized, detail-oriented, and adaptable in a fast-paced environment.

• Professional communicator capable of handling confidential matters.

• Passionate about sustainability, comfortable with tech, and enthusiastic about AI tools.

• Flexible and driven by collaborative problem-solving and continuous learning.

Perks & Benefits:

• Competitive benefits package: 70% company-paid extended health coverage.

• $61,400 – $70,650 CAD/year salary for 37.5-hour workweek.

• 2 weeks paid vacation (extended to 3 weeks after 1 year).

• 5 paid wellness/sick days annually.

• 1 paid volunteer day per year for sustainability causes.

• Up to 40 hours/year of paid professional development time and budget.

• Flexibility for hybrid work: up to 4 days/week from home.

• Optional Flex Fridays (every 3rd Friday off with banked hours).

• Unlimited unpaid vacation with prior approval.

Synergy Values:

• Open-Mindedness: Empathy and active listening.

• Integrity: Honesty, transparency, and accountability.

• Curiosity & Creativity: Embracing innovation to drive change.

• Empowerment & Leadership: Uplifting team, clients, and partners.

• Win-Win Solutions: Creating mutual value for business and planet.

• Collective Wellbeing: Fostering a culture of trust, fulfillment, and care.