Description:
We are currently seeking a high-energy, detail-oriented Associate Project Manager to support our Strategy and Delivery team. Reporting to the Project Manager, this role will assist in the planning, coordination, and execution of strategic initiatives across the organization.
This position is ideal for someone with 3–5 years of project coordination or junior project management experience, preferably within financial services, who is eager to grow their career and gain exposure to enterprise-level initiatives, new business launches, and cross-functional collaboration. The Associate Project Manager will work closely with senior project managers, business leaders, and external partners to ensure projects are delivered on time, within scope, and to a high standard, while aligning with business objectives.
This role requires someone who can stay composed and effective in fast‑changing environments and who feels comfortable navigating ambiguity. The Associate Project Manager should be able to adjust plans quickly, respond positively to shifting priorities, maintain momentum and help remove roadblocks when unexpected challenges arise.
At PICTON, being employee-owned means, we take care of our team and offer opportunities for top performers to participate in our equity ownership program over time. Eligible employees get access to a full benefits package, including profit sharing, health and wellness coverage, life and disability insurance, paid time off and holidays, learning and development programs, and more, many of which are fully covered or subsidized by us.
Responsibilities of the Role
- Support the delivery of strategic projects by assisting with:
- Project plans, timelines, milestones, and deliverables
- Scope tracking and change request documentation
- Resource coordination and task tracking
- Assist in gathering, documenting, and communicating business and technical requirements in alignment with compliance, legal, and operational frameworks.
- Coordinate with internal teams (e.g., Business, Operations, Finance, IT, Compliance) to track progress against project milestones.
- Maintain project documentation including status reports, meeting notes, risk logs, and action items.
- Track risks, issues, and dependencies, escalating concerns to senior project managers as appropriate.
- Support vendor and third-party coordination, including meeting scheduling, deliverable tracking, and follow-ups.
- Assist with project communications to stakeholders, including preparing materials for leadership updates.
- Participate in project team meetings and cross-functional forums, representing the project as needed.
- Contribute to post-project reviews and retrospectives to capture lessons learned and improve future delivery.
- Support initiatives related to business operations, process improvements, and new product or service launches.
What we’re looking for
- 3–5 years of experience in project coordination, junior project management, or a related role.
- Experience in asset management, wealth management, or investment business is strongly preferred. Candidates with backgrounds in general financial services or other compliance‑driven, regulated environments are also encouraged to apply.
- Experience working on a variety of projects, ranging from business initiatives to system‑related projects, as well as supporting cross-functional teams and managing multiple priorities in a fast-paced environment.
- Strong organizational and communication skills, with attention to detail.
- Working knowledge of project management fundamentals (planning, scheduling, risk tracking, reporting).
- Proficiency with common tools such as Microsoft Office (Excel, PowerPoint, Outlook), Teams, and SharePoint
- Experienced in using project management tools and preparing reports for various audiences to support effective decision‑making and keep the team aligned with project goals.
- Demonstrating the ability to identify issues, analyze root causes, and propose practical solutions that keep projects moving forward will be considered a strong asset.
- Bachelor’s degree in Business, Project Management, Finance, or a related field.
- Exposure to Agile or hybrid delivery methodologies is an asset.
- PMP, CAPM, Scrum, or other project certifications are nice to have but not required.