Administrative Officer

Description:

The Administrative Officer plays a vital role in the successful administration and operation of the school. This position supports the day-to-day functions of the school, working closely with the Director, faculty, staff, and students to ensure the smooth delivery of academic programs, implementation of strategic initiatives, and stewardship of administrative processes. The Administrative Officer ensures consistency in the application of university policies and procedures, while supporting a responsive, inclusive, and respectful environment.

The Administrative Officer provides comprehensive operational and administrative leadership for the School of Public Administration. Reporting to the School Director and liaising with other staff and faculty, the Administrative Officer is responsible for ensuring the effective delivery of internal administrative services including human resources support, budget planning and monitoring, communications, scheduling, committee support, records management, and logistical coordination of school operations.

This position requires a high degree of autonomy, professionalism, confidentiality and cultural acumen. The Administrative Officer liaises with sessional instructors, students, and a range of internal and external parties across UVic to coordinate projects, respond to emerging administrative needs, and support academic programming. Maintaining our relationships with Indigenous and other local partners is critical. A deep understanding of the University's administrative systems and a commitment to inclusive and responsive service are essential to success in this role.

The School of Public Administration recognizes the importance of excellence, equity, and respectful engagement with Indigenous communities, students, and knowledge systems. We encourage applicants with lived experience and/or strong knowledge of Indigenous governance, public service, and reconciliation efforts to apply.

This is a continuing position with opportunities for professional development, leadership in administrative innovation, and contribution to a collaborative and future-focused academic environment.

 

Job Requirements

This position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated administrative and organizational skills.
• Excellent critical thinking and problem-solving skills.
• Demonstrated commitment to collaborative approaches and decision-making in a team environment.
• Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
• Ability to gather, synthesize, evaluate and interpret information from a variety of sources.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Experience in maintaining confidential and sensitive information.
• Ability to build and maintain positive working relationships.
• Demonstrated proactive judgement and initiative to manage day-to-day operations.
• Ability to work collaboratively in a team environment.
• Ability to apply project management best practices to achieve project goals on time.
• Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment is an asset.