Administrative Coordinator

Description:

The Administrative Coordinator supports research projects at the McGill University Health Centre Research Institute, specifically within the CORE program, which aims to improve outcomes and services for individuals with major neurocognitive disorders with an equity lens. The coordinator will manage mixed-methods research projects, analyzing healthcare use and patient experiences to inform policies for improved equity. This role is intended for a long-term, collaborative relationship with the principal investigator, with a one-year term and potential renewal or promotion.

Key Responsibilities:

• Manage the workflow of the research team

• Format research documents, summaries, graphics, and poster presentations

• Coordinate meetings, take/distribute minutes, and prepare support materials

• Communicate with partners from universities and health organizations

• Manage principal investigator’s agenda

• Draft and review annual reports and other documents

• Assist with grant preparation and coordination

• Administer and maintain research funds, track budgets, and initiate payments

• Support finance, HR, and administrative processes

• Prepare applications/renewals for ethics committees, complete forms

• Conduct knowledge transfer activities, including infographics and social media content

• Update websites and newsletters

• Update CVs and bibliographies for the principal investigator

• Ensure quality of data collection tools

• Assist with recruitment and onboarding of new team members

• Manage site documents and records (e.g., standard operating procedures)

• Perform other duties as assigned

Qualifications & Skills:

• Bachelor’s degree

• Excellent oral and written communication in French and English

• Experience in project coordination and management

• Budget management experience

• Proficiency with MS Office (Word, Excel, PowerPoint, Forms, Teams), Google Drive/Docs, and work/reference management software

• Autonomous, proactive, creative, and curious

• Strong teamwork, organization, multitasking, problem-solving, and attention to detail

• Excellent interpersonal skills, tact, diplomacy, and professionalism

Assets:

• Experience with ethics and grant applications

• Knowledge of equity, social determinants of health, intersectionality, anti-racism

• Experience working with historically marginalized populations

• Experience organizing workshops, seminars, and conferences

Additional Information:

• Work Schedule: Flexible, typically 9:00–17:00

• Benefits: 4 weeks vacation (5th after 5 years), 12 personal/sick days, 13 paid holidays, modular collective insurance, telemedicine, RREGOP pension, training & development, on-site daycare, employee discounts, parking, flexible work options, employee recognition programs

• Temporary full-time (35-hour work week)