Administrative Assistant

Description:

This position will be supporting a wide-range of teams, including, but not limited to: Human Resources,
Finance, ICT, Executive Services and Community Support, and Privacy.
 

• Maintaining employee files;

• Maintaining finance files;

• Maintaining files for ICT and Privacy teams as requested;

• Coordinating and administering mail-outs for HR, Finance, ICT, and Privacy teams;

• Administering expense and travel claims for HR, and Finance;

• Coordinating departmental and team meetings, including booking board rooms or meeting space,

arranging catering, preparing meeting rooms, and tidying meeting rooms. This includes, but is
not limited to, the coordination of Quarterly Managers Meetings, Monthly Managers Meetings, All-
Staff Meetings, Personnel Committee Meetings and Finance Committee Meetings;

• Participation in the preparation, set up/take down, and daily tasks for the FNESC, FNSA, IAHLA