Administrative Assistant

Description:

Aon, a global leader in risk management, insurance, and professional services, is seeking a highly skilled and detail-oriented Administrative Assistant to join its Financial Services Broking Group (FSG) on an 18-month contract. This role supports the National Leader of FSG Broking and plays a key part in ensuring operational excellence and seamless executive-level support.

Applicants must be legally authorized to work in Canada. This role is not eligible for visa or work permit sponsorship.

Key Responsibilities:

• Provide executive-level administrative support including preparing presentations, correspondence, and related materials.

• Coordinate complex meeting logistics including budgeting, travel arrangements, room reservations, catering, and materials.

• Actively participate in leadership meetings, capturing key notes and follow-ups.

• Manage projects independently and maintain organized data across OneNote, SharePoint, and internal databases.

• Provide backup support to other administrative assistants as needed.

• Attend business town halls and maintain visibility with senior leaders.

Broking-Specific Responsibilities:

• Assist with broking activities such as reviewing client information, preparing submissions and proposals for renewals and new business.

• Liaise with insurers to obtain quotations and documentation.

• Review documentation for new contracts, renewals, policy changes, additions, and deletions.

• Support national initiatives and collaborate across cross-functional teams.

• Contribute to a collaborative and productive work environment.

Qualifications & Skills Required:

• Minimum 5 years’ experience in an administrative support role for senior leaders.

• High school diploma required; post-secondary degree (associate or bachelor’s) preferred.

• Advanced proficiency in Microsoft Office Suite and other digital tools.

• Ability to compose materials from rough notes or contextual knowledge.

• Strong organizational, communication, and interpersonal skills.

• Excellent writing ability with keen attention to detail.

• Ability to manage multiple priorities and work independently.

• High level of discretion and confidentiality.

• Proactive problem-solving mindset and professional demeanor.

What Aon Offers:

• Comprehensive benefits package supporting wellbeing and work-life balance.

• Two global “Wellbeing Days” annually for personal focus.

• Flexible and agile work environment.

• Continuous learning and development opportunities through Aon’s professional culture.

• An inclusive, innovative workplace where all colleagues are valued and empowered to be their authentic selves.