Administrative Assistant

Description:

The Calgary Inner City Builders Association (CICBA) is looking for a dynamic and proactive Administrative Assistant to provide comprehensive support to its board, committees, and membership. This role is ideal for someone who enjoys working in a fast-paced, community-driven environment and has a strong ability to manage multiple tasks with precision and professionalism. This is a part-time position with potential to grow into full-time based on performance and organizational needs.

Key Responsibilities:

• Attend and support monthly committee meetings (Membership, Marketing, Events, Awards, Finance, Board).

• Schedule meetings, draft agendas, take minutes, and circulate meeting notes.

• Send reminders and follow up on committee action items.

• Act as liaison among committees and the Board, addressing concerns and resolving issues.

• Support coordination of year-end Board strategic meetings and monthly board agendas.

• Serve as first point of contact for general inquiries and email correspondence.

• Maintain accurate membership records using Excel and Zoho database systems.

• Onboard new members and provide administrative support.

• Manage volunteer coordination for events and initiatives.

• Distribute updates, newsletters, and announcements to members.

• Work with web designer to manage website content, including member listings.

• Collaborate with the marketing team to provide content for social media and newsletters.

• Source and book venues for networking events, ensuring minimal costs and A/V requirements.

• Set up events on Eventbrite, manage registrations, and support logistics.

• Support planning and execution of the CUBE Awards program.

• Reconcile monthly invoices and process financial tasks including cheques, payroll, and remittances.

• Assist in creating budgets for socials and the CUBE Awards.

Requirements:

• Proactive and self-directed work ethic.

• Proven administrative experience in a support role.

• Excellent organizational and multitasking abilities.

• Strong communication, discretion, and interpersonal skills.

• Team-oriented, adaptable, and comfortable in a fast-moving construction-focused environment.

• Willing to commit long-term and grow within the organization.

What We Offer:

• In-person role in a dynamic team environment

• Potential for medical insurance

• Opportunity for role to expand into full-time

• A chance to shape and support a vibrant construction industry community