Description:
Duties of this position will include, but are not limited to:
Managing the front desk:
- Answer and transfer phone calls and emails
- Greet visitors and maintain security
- Send/receive mail/parcels
- Coordinate boardroom schedules
- Maintain office/computer and lunchroom organization, equipment and supplies
- Maintain polite and professional communication and appearance
Administrative functions:
- Assist with data entry, document formatting and preparation, presentations, file
management, etc.
- Assist with booking and tracking training and travel for staff
- Assist with event planning
- Assist with recruiting and onboarding
- Taking and distributing meeting minutes
- Coordinate printing and binding
- Update and monitor database for clients/vendors/etc.
- Anticipate the needs of others to ensure their seamless and positive experience
The ideal candidate will have:
- Highschool graduation
- Be proficient in Microsoft Office (Word, Excel, Outlook, and Teams)
- Ability to work independently and as part of a team
- Ability to complete a large volume of work within deadlines
- Excellent organizational and time management skills
- Advanced interpersonal, oral, and written English communication skills
- Good problem-solving skills
- Ability to work with little supervision and the ability to take initiative
- Strong attention to detail
- Knowledge of QuickBooks and BQE software
- Professionalism in dealing with confidential and sensitive information
- Ability to meet the physical and sensory demands of the job