Administrative

Description:

Université Laval is seeking motivated individuals to contribute to the administrative excellence of the university in secretariat and office support roles. This position involves performing a variety of administrative tasks under general guidance to ensure the smooth operation of an administrative unit. Temporary employees may work in different services and faculties, gaining exposure to multiple areas of expertise within the institution.

Responsibilities:

• Anticipate and manage the needs of staff, including deadlines and administrative procedures.

• Handle secretariat tasks such as maintaining agendas, filtering calls, managing mail, organizing meetings, drafting minutes and letters, and gathering information for proper presentation.

• Maintain accounting for the administrative unit, including verifications, reconciliations, and budget reporting.

• Support personnel management, equipment, purchasing, and other administrative procedures.

• Develop and maintain databases and IT applications necessary for the unit’s activities.

• Plan and organize special activities such as conferences, travel, and events, ensuring logistics, material, and documentation are prepared.

• Respond to information requests and ensure compliance with internal regulations and procedures.

Qualifications & Skills:

• D.E.P. in secretariat or a related discipline.

• Practical experience in secretariat or office administration.

• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Access.

• Ability to work independently and collaboratively.

• Flexible and adaptable to different tasks and administrative needs.

Perks & Benefits:

• Summer schedule: 35 hours paid, 32 hours worked.

• 23 days of vacation per year.

• Optional reduced work hours or compressed work week.

• Holiday leave and special leave.

• Competitive salary and benefits.

• Professional training and development opportunities.

• Inclusive and diverse work environment.

• Advantageous retirement plan.

• Proximity to PEPS facilities.