Description:
Some of the tasks of this position include:
- In addition, the AP Coordinator will regularly reconcile outstanding invoices to vendor statements; track monthly and quarterly recurring invoices; reconcile all Association credit cards, and ensure the Purchase Order system is followed.
- The AP Coordinator will maintain and verify vendor information such as address and payment terms in the accounting software, including banking information for EFT payment.
- The AP Coordinator will create a weekly list of outstanding AP invoices and recommend those for payment which will be reviewed by the Controller or Assistant Controller. The AP coordinator will be responsible for producing payment cheques and/or EFT file uploads. This position has sole responsibility for maintaining the AP invoice filing system whether in hard copy or electronic format.
- When employee expenses are posted in the Avanti Payroll System, the AP Coordinator will support the Payroll Specialist by adjusting the HST amounts of these expenses using GL journal entries.
- During month-end and year-end audits, the AP Coordinator will perform AP journal versus GL reconciliations and other tasks as required.
What qualifications and abilities are we looking for?
At the YMCA of the National Capital Region, we strive to ensure our employees are a fit based on their strengths, interests, and future goals.
The successful candidate will have the following:
Education
- Bachelor’s Degree in Accounting/Finance or equivalent combined education and related work experience.
Language
- Fluent in English, oral and written skills essential
Experience, Abilities & Skills
- 2 – 3 years experience in an Accounts Payable (AP) role.
- Fundamental understanding of Generally Accepted Accounting Principles (GAAP) and associated procedures.
- Experience using Microsoft Great Plains accounting software is essential.
- Experience using Microsoft Office 365 products, particularly intermediate knowledge of MS Excel and Microsoft Outlook.
- Ability to work extensively in Microsoft Outlook responding to vendor emails, filing emails, and sending invoices to designated employees for approval.
- Demonstrated knowledge of HST regulations for charities.
- Demonstrated ability to maintain an AP filing system, both hardcopy and electronic.
- Experience using an electronic invoice approval system is considered an asset.
- Prior experience using a Purchase Order system is considered an asset.