Accounts Payable And Travel Desk

Description:

• Administer and monitor vendor accounts to ensure adherence to Concordia Accounting and internal control practices and University policies. Ensure appropriate approval, follow up and processing of all related payments.
• Verify for compliance and completeness, and data enter all supplier invoices and payment requisitions and address all exceptions related to AP, to ensure payments are issued on a timely basis as per vendor payment terms, department procedures and deadlines.
• Verify accuracy of supplier invoices and communicate with suppliers to resolve any discrepancies. Ensure validity of vendor credits and post to system accordingly. Act as liaison between departments, Procurement Services and suppliers.
• Follow up on unreconciled invoices on timely bases in order to keep vendor accounts up to date.
• Communicate with suppliers, faculty/staff, students, guests regarding missing/incomplete information, approval, supporting documentation, PO change orders or inconsistencies related to invoices, payment requisitions, POs/BLs.
• Provide information, guidance and support to faculty and staff regarding the payment of supplier invoices.
• Data entry of non-employee expense reports to ensure accurate processing of non-employee expenses as per University policies and ensure timely reimbursements.
• Prepare accruals and adheres to Financial Services year-end procedures.
• Review and validate all travel and other expenditures (out-of-pocket, Corporate Travel Card and PCard) and ensure compliance with the University’s policy on Travel, Procurement, Research and other. Provide guidance and support to Faculty and Staff on travel, procurement, research and other relevant policies and procedures.
• Review and validate tax codes and allocations for all expense claims, by location and expense type indicators. Make adjustments as required.
• Interact with peers and various management levels to address any credit card or expense inquiries.
• Provide guidance and support to faculty and staff for travel and the expense management information system.
• Provide support to the team members as required by the AP Manager.
• Undertake other tasks related to the efficient and effective functioning of the Accounts Payable department as per the Supervisor and/or Manager.