Accounts Payable Administrator

Description:

• Maintains and monitors files on outstanding purchase orders and establishes agreement with invoices received.
• Maintains master vendor list.
• Ensures all invoices are properly coded and approved by appropriate purchasing authorities.
• Processes invoices for approval and payment; prints and distributes cheques.
• Reimburses staff from petty-cash fund or issues cheques from authorized expense reports.
• Files invoices, reports and related documentation.
• Verifies and posts all necessary data to reflect all of the above transactions.
• Handles enquiries from suppliers.
• Prepare account transfers and wire transfers
• Reconciles specific general ledger accounts monthly, quarterly or annually.
• In conjunction with the Food Services Administrator, populate purchase orders for food service items to ensure proper posting into inventory
• Other duties as assigned.

Education and Experience:

Completion of High School, plus previous training in and knowledge of general accounting, accounts payable, purchasing and inventory principles, and a minimum of two years’ job-related experience (or an equivalent combination).