Description:
What you will do Promotes the program to prospective students by attending events, and organizing and tracking other program recruitment activities.
- Serves as the first point of contact for students, and/or faculty, departments, prospective students, parents of students, external and internal contacts regarding programs. Advises students on academic program planning, course selection, registration, and program completion requirements.
- Organizes and administers processes that relate to student progression such as processing applications, grade completion, eligibility to graduate, convocation etc.
- Participates in the development of co-curricular and/or experiential learning activities.
- Ensures accurate recordkeeping of all student activities with the program.
- Reviews transcript information for international or external applicants.
- Provides administrative support to department including, maintaining files and student records, scheduling meetings and appointments, travel and accommodation booking, RTP (renewal, tenure and promotion) process, preparing agendas, course preparation, archiving, security and access tracking, maintaining security and access protocols, supply and merchandise inventory.
- Collects data and prepares statistical reports, identifying trends and potential issues.
- Provides guidance, work direction, support and training to volunteers, teaching assistants, casual support staff, proctors, and others.
- Refers students to the appropriate services for assistance (e.g., Student Wellness Services, Career Services etc.)
- Provides administrative, secretarial and/or procedural support for committee(s), including agenda preparation, scheduling meetings, minute taking, recording keeping, applicant review/assessment, interview scheduling, training, tracking of action items and deliverables.
- Acts as a representative of the department and/or unit on committee(s). Writes and posts updates on a variety of platforms, including social media accounts, internal Wiki’s, networking platforms, webinars, etc. Maintains and updates departmental and/or unit website(s). Creates communication plan for department and/or unit. Develops a variety of orientation and/or promotional materials, assesses the effectiveness of materials.
- Coordinates and organizes academic related events, including meetings, workshops, webinars, conferences, orientations, information and/or teaching sessions, and guest lectures.
- Manages the administrative process for new hires, including advertising, screening and interviewing, contract drafting, liaising with internal HR.
- Acts at the department timekeeper, tracking absences, vacation requests, leaves of absence etc.
- Maintains accurate financial records including, including accounts payable, journal entries, monthly reconciliations, payroll processing, monitoring endowment accounts etc.
- Builds and maintains relationships with key stakeholders in other departments/units/industries.
- Recommends revisions and/or maintains policies, procedures and/or handbooks.
- Coordinates international exchanges, work-study internships, field trips, and experiential learning including field schools.
- Coordinates accommodations and consideration requests.
- Coordinates teaching assistant and teaching fellow appointments, contracts, training, and orientation.
- Other duties as required in support of the department and/or unit.
Required Education
- Four-Year Bachelor Degree or equivalent.
Required Experience
- More than 3 years and up to and including 5 years of experience.
Consideration may be given to an equivalent combination of education and experience.